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OFFICE OF THE MUNICIPAL MAYOR
(PERSONNEL SECTION)
ABOUT THE SERVICE :
Employment with the LGU-Manaoag, Pangasinan is open to all provided that there is a vacant position. Applicants for vacant positions should posses the maximum qualification requirements of the position applied for.
Vacancies are posted in the bulletin of vacant positions at the municipalities and the Civil Service Commission Provincial Field Office bulletin published in the CSC Bulletin of Vacant for 15 days calendar
REQUIREMENT/s:
- Application letter to the Municipal Mayor/Vice Mayor
- Duly accomplished Form 212 or Curriculum Vitae with picture;
- Photocopy of supporting documents such as eligibility/ies, trainings, etc.;
- Certificate of employment, service record. If any;
- Photocopy of performance rating for the last two (2) ratings periods, if any.
SERVICE SCHEDULES:
- Monday to Friday
- 8:00 am to 12:00 noon
- 1:00 pm to 5:00 pm
HOW TO AVAIL OF THE SERVICE :
- Preparation of Appointment
- Computation of Terminal Leave Benefits/Monetization
- Preparation on Service Record/Preparation/Issuance of Certificate of Employment
PREPARATION OF APPOINTMENT
Steps in the Preparation of Appointment
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Step
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Applicant /Client
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Office Activity
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Duration
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Person In Charge
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1
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Proceed to the HRMO to secure
his/her apply
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Publication of Vacant Positions
Submit the List of
Vacant Positions to
CSC Field Office
for the publication
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15 Calendar Days/
10 working days
CSC Res.
0120114 1/10/01
Note: CSC field
Offices releases
publication every
Friday
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Emelia G. Tucay
Jenelyn S. Mangampo
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2
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Schedule the meeting of the PSB
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Emelia G. Tucay
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3
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Preparation of
Appointment Papers
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1 day for
normal
transaction
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Emelia G. Tucay
Jenelyn S. Mangampo
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4
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Submit the proposed
Appointment to CSC
Field Office for Approval
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Within 30 days
from the date
of the issuance
of appointment
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Emelia G. Tucay
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End of Transaction
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Computation of Terminal Leave Benefits/Monetization
Steps in the preparation of Terminal Leave Benefits/Monetization
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Step
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Applicant /Client
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Office Activity
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Duration
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Person In Charge
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1
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Person get there Terminal Leave Benefits/
Monetization
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Make a request for the computation
Note: Make sure that the request for the computation of TLB/monetization was duly approved by the Municipal Mayor and the Budget Officer
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5 mins. for the computation
5 mins. for typing and
printing
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Emelia G. Tucay
Jenelyn S. Mangampo
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2
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Release the voucher of the requested TLB / Monetization
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5 mins. for typing and
printing
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Emelia G. Tucay
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End of Transaction
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Preparation on Service Records /Preparation/Issuance of Certificate of Employment
Steps in requesting Service Records/Certificate of Employment
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Step
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Applicant /Client
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Office Activity
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Duration
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Person In Charge
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1.
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Person requesting the Service Record/Certificate of Employment
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Make a request
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5 mins. for the preparation/printing
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Jenelyn S. Mangampo
Gemma C. Mendoza
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Release the requested Service Record/Certificate of Employment
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1 min. for the signing
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Emelia G. Tucay
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End of Transaction
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EMELIA G. TUCAY
Administrative Assistant II
(Human Res. Mngt. Asst.)
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STEPS/PROCESS
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DURATION
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REQUIREMENT/S
FORM/S
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FEES
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PERSONS RESPONSIBLE
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LOCATION
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CLIENT
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SERVICE PROVIDER
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1. Submits supporting documents for pre-audit
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Receives voucher to be signed if all the supporting documents are complete.
In case of lacking supporting documents (signatures, obligation request, PO, PR, Canvass, etc.) or not complying with the accepted auditing and accounting principles, returns the voucher and informs the client of the discrepancies.
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8 minutes
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a) Approved Obligation Request
b) Approved Purchase Request/Order
c) Accomplished Canvass/Bid
d) Accomplished Abstract of Canvass/Bid
e) Accomplished Acceptance/Inspection
f) Certificate of registration (PhilGeps)
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Frelyn M. Palisoc
Municipal Accountant
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Municipal Accounting Office, 2nd floor municipal hall Annex Building
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2. Waits for the processing and release of pre-audit disbursement voucner
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If voucher is complete, record it to the record book and number it accordingly and forward it to the Budget Office
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2 minutes
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Valentina P. Montemayor
Administrative Assitant II
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-do-
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TOTAL RESPONSE TIME: 10 minutes
Accomplish Client Feedback Form & drop at designated drop box infront of the municipal hall.
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- A. PROCESSING OF CLAIMS (Municipal Transactions)
To safeguard the use and disposition of the Municipal Government’s assets and to determine its liabilities from claims, pre audit is undertaken by the Municipal Accountant to determine that all the necessary supporting documents of vouchers/claims are submitted.
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MUNICIPAL ACCOUNTING OFFICE
B. ISSUANCE OF CERTIFICATE OF INCOME TAX WITHHELD FROM EMPLOYEES
Government employees’ income taxes are withheld pursuant to the National Internal Revenue Code. The Certificate of Compensation Payment/Tax withheld (BIR Form 2316) is annually given to show proof that tax due to employees have been paid.
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STEPS/PROCESS
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DURATION
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REQUIREMENT/S
FORM/S
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FEES
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PERSONS RESPONSIBLE
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LOCATION
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CLIENT
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SERVICE PROVIDER
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1. Requests for a Certificate of Income Tax Witheld
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Computes monthly/annual income based on annualized withholding tax schedule
Requests the client to submit necessary documents for adjustments in income (Notice of Salary Adjustment/Increase) or additional dependents (Xerox copy of Birth Certificate)
Prepares BIR documents and voucher for BIR remittance. Forwards the voucher to the Treasury Office for the issuance of chedk.
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6 minutes
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a. Tax Identification Number of employee
b. Xerox of Marriage Contract, if married, to be submitted to the BIR
c. Xerox of Birth Certificate of dependent/s to be submitted to the BIR
d) Notice of Salary Adjustments/Increase
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Frelyn M. Palisoc
Municipal Accountant
Valentina P. Montemayor
Administrative Assistant II
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Municipal Accounting Office, 2nd floor municipal hall Annex Building
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TOTAL RESPONSE TIME: 6 minutes
Accomplish Client Feedback Form & drop at designated drop box infront of the municipal hall.
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C. PREPARATION OF PAYROLL & EMPLOYEES’ PAYSLIP
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STEPS/PROCESS
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DURATION
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REQUIREMENT/S
FORM/S
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FEES
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PERSONS RESPONSIBLE
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LOCATION
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CLIENT
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SERVICE PROVIDER
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1. Employees submit Daily Time Record
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Computes salary based on number of working days & daily/monthly rate
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40 mins.
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Daily Time Record
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Ma. Theresa M. Calip
Administrative Aide I
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Municipal Accounting Office, 2nd floor municipal hall Annex Building
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Deducts GSIS premiums and loans, Pag-ibig premiums and loans, Medicare and income tax
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20 mins
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-do-
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-do-
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STEPS/PROCESS
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DURATION
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REQUIREMENT/S
FORM/S
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FEES
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PERSONS RESPONSIBLE
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LOCATION
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CLIENT
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SERVICE PROVIDER
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After all the deductions are made, prepares the payroll and submits it to the accounting office
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30 mins.
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Ma. Theresa M. Calip
Administrative Aide I
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Municipal Accounting Office
2nd floor, Municipal Hall Annex Building
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Prepares the payslip
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4 hrs & 6 mins.
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-do-
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-do-
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TOTAL RESPONSE TIME: 5 hrs. & 36 minutes
Accomplish Client Feedback Form & drop at designated drop box infront of the municipal hall.
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D. BARANGAY ACCOUNTING SERVICE
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STEPS/PROCESS
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DURATION
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REQUIREMENT/S
FORM/S
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FEES
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PERSONS RESPONSIBLE
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LOCATION
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CLIENT
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SERVICE PROVIDER
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1. Submits barangay reports/registries/
vouchers/receipts and slips
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Receives the barangay reports/ documents and reviews if complying with accepted auditing & accounting principles
If there are corrections and not complying with accepted auditing and accounting principles, returns documents to the barangay treasurer/record keeper for revision and compliance.
If complete, staff undertakes analysis, summarizing, recording and journalizing of barangay transactions in preparation for the financial statements.
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20 mins.
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Monthly reports, registries & voucners
1. Reports of Collections & Deposits together with the accountable forms #51, CTC remittance, if any, and deposit slip if a deposit has been made
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Frelyn M. Palisoc
Municipal Accountant
Lilia A. Valdez
Clerk (Casual)
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Municipal Accounting Office, 2nd floor municipal hall Annex Building
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TOTAL RESPONSE TIME: 20 minutes
Accomplish Client Feedback Form & drop at designated drop box infront of the municipal hall.
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Prepared by:
FRELYN M. PALISOC
Municipal Accountant
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