ADMINISTRATIVE MACHINERY AND RELATED INSTITUTIONS

Local Administrative:

Oraganization and Management ---- The existing organizational structure of the municipal government of Manaoag consist of fourteen (14) major offices uncluding those offices whose functions were devolved to the municipal government, namely: Office of the Municipal Mayor, Office of the Presiding Officer, Office of the Sangguniang Bayan, Office of the Sangguniang Bayan Secretary, Office of the Municipal Treasurer, Office of the Municipal assessor, Office of the Municipal Planning and Development Coordinator, Office of the Municipal Budget Officer, Office of the Municipal Accountant, Office of the Municipal Engineer, Office of the Municipal Health Officer, Office of the Municipal Civil Registrar, Office of the Municipal Agriculturist, Office of the Municipal Social Welfare Officer. The powers, duties and composition of these major offices are:

OFFICE OF THE MUNICIPAL MAYOR

The Municipal Mayor is the Chief Executive of the town. Among the duties and responsibilities of the Municipal Mayor is:

1.Exercise control, supervision and manages all municipal affairs.
2.Represents the municipality in its business transactions and signs on its behalf all contract, obligation, and official documents made in accordance with the law.
3.Maintains peace and order in the municipality.
4. Enforcers laws, ordinances, resolutions, and issues necessary orders for their faithful and proper enforcement and execution.
5. Exercise such other powers and performs such other functions as maybe prescribed by law.

Under the Municipal Mayor there are twenty nine (40) permanent employees, one (1) elective, four (3) Co-Terminous, Two (2) Temporary, Twenty seven (33) Casuals, Seven(7) Contract of Service, and nine (9) vacant position, Thirty nine (39) job order a total of 134 employees under municipal mayor.

OFFICE OF THE SANGGUNIANG BAYAN

The Sangguniang Bayan is the legislative body of the municipality. It enacts ordinances; approve resolutions and appropriate funds for the general welfare of the municipality and its inhabitants and in the proper exercise of the corporate powers of the municipality. The Sangguniang Bayan hold its regular session every Monday as fixed, and held a special session as the need arises.

It’s composed of the Vice-Mayor who is the Presiding Officer, eight (8) members elected at large, the Sangguniang Kabataan Representative, and the President of the Association of Baranngay Captain.

The Office of the Sangguniang Bayan has eleven (11) elective officials, five (5) permanent employees, and one (1) temporary, a total of seventeen employees.

OFFICE OF THE VICE-MAYOR

The Municipal Vice-Mayor is the Presiding Officer of the Sangguniang Bayan. Sign all warrants drawn on the Municipal Treasury for all expenditures appropriated for the operation of the office and sangguniang bayan;

Subject to Civil Service law, rules and regulations, appoints all officials and employees of the Sangguniang Bayan, except those whose manner of appointment is specifically provided in this Code;

Assume the office of the Municipal Mayor for the unexpired term of the latter in the event of permanent vacancy as provided for in Section 44, Book I of this Code;

And exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.

The Office of the Vice-Mayor has three (3) co-terminous, two (2) casuals and two (2) contract of service.

OFFICE OF THE SANGGUNIANG BAYAN SECRETARY

The Secretary to the Sanggunian shall take charge of the office of the Secretary to the Sanggunian and shall:

Attend meetings of the Sanggunian and keep a journal of proceedings;

Keep the seal of the local government unit and affix the same with his signature to all ordinances, resolutions and other official notes of the sanggunian and present the same to the presiding office for his signature;

Forward to the Mayor, for approval, copies of (duly approved) ordinances enacted by the sangguniang and duly certified by the presiding officer;

Forward to the Sangguniang Bayan concerned copies of duly approved ordinances;

Furnish upon request of any interested party certified copies of records of public character in his custody, upon payment of treasurer of such fees as may be;

Record in a book kept form the purpose, all ordinances and resolutions enacted or adopted by the Sanggunian with the dates of passage and publication thereof;

Keep his office and all non-confidential records therein open to the public during the usual business hours;

Translate into the dialect used by the majority of the inhabitants all ordinances and resolutions immediately after their approval and cause the publication of the same together with the original versions;

Take custody of the local achievers and where applicable, the local library and annually account for the same;

Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance relative to his position.

E. OFFICE OF THE MUNICIPAL TREASURER

The Municipal Treasurer shall be under the administrative supervision of the Municipal Mayor to whom he shall report regularly on the tax collection efforts in the local government unit. The Treasurer shall take charge of the treasury office, perform the duties as provided for under the law and shall;

Advise the municipal mayor, the Sanggunian, the other local government and national officials concerned regarding disposition of local government funds and such other matters relative to public finance;

Take custody and exercise proper management of the funds of the local government unit concerned;

Take charge of the disbursement of all local government funds and such other funds the custody of which may be entrusted to him by law or other competent authority;

Inspect private commercial and industrial establishment within the jurisdiction of the local government unit concerned in relation to the implementation of tax ordinances;

Maintain and update the tax information system of the local government unit.

The Municipal Treasurer is assisted by the Assistant Municipal Treasurer, nine (9) Revenue Collection Clerks, one (1) Vacant Position and eight (9) Casual Employees, a total of (20) twenty employees in the Office of the Municipal Treasurer.

OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT COORDINATOR

This office play a vital role in program identification and implementation necessities that it should be manned by the most competent and intelligent personnel the municipality can afford to hire. This office is the planning arm of the municipality and is headed by the Municipal Planning and Development Coordinator. Among the functions of the MPDC are: Formulates integrated development objectives and policies for the consideration and approval of the municipal development council; the Sangguniang Bayan and the Municipal Mayor; Conducts continuing studies, researches and relevant trainings necessary to evolve plans and programs for implementation; Prepare Municipal Comprehensive Plans and other development planning document and integrates and coordinates sectoral plans of different functional groups and agencies; Analyze municipal income and expenditure patterns and recommends fiscal plans and policies to the Sangguniang Bayan and the Municipal Mayor; Exercise such other powers and perform such other functions as may be prescribed by law or ordinance. The MPDC is assisted by the Planning Assistant I, (1) one Clerk II, One (1) Casual and one (1) vacant positions.

OFFICE OF THE MUNICIPAL BUDGET OFFICER

The Budget Officer exercises general supervision over the municipal budget. The Municipal Budget Officer shall take charge of the office and shall:Prepare forms, orders, circulars embodying instruction on budgetary and appropriation matters for the signature of the Municipal Mayor;
Review and consolidate the budget proposals of different departments and offices of the local government unit;
Assist the Mayor, in the preparation of the budget during the budget hearing;
Study and evaluate budgetary implications of proposal legislation and submit comments and recommendation thereof;
Sumit periodic budgetary reports to Department of Budget and Management;
Assist the Sanggunian concern in reviewing and approving budgets for competent of local government units;
Coordinate with the treasurer, accountant and the planning and development coordinator for the purpose of budgeting;
Coordinate with the planning and development coordinator in the formulation of the local government unit development plan;
Exercise such other powers such other functions and duties as may be prescribed by law or ordinance.
The Municipal Budget Officer is aided by her Budgeting Assistant, One (1) Temporary Employee.

OFFICE OF THE MUNICIPAL ASSESSOR

The Municipal Assessor shall take charge of the Assessor’s Office and shall perform the following:
Maintains a real property identification accounting system conforming to approve standards;
Appraises all items of real property at current market value in accordance with law and keeps a record of all properties subject to assessment;
Issues certificates pertaining to certified copies of the assessment records of real property in all other records relative to assessment;
Makes service to check and determine whether all property within the municipality are listed in the assessment rolls;
Exercise such other powers and perform such other function as may be prescribed by law or ordinance.
The Office of the Municipal Assessor has four (4) permanent employees and one (1) casual Clerk.

OFFICE OF THE MUNICIPAL ACCOUNTANT

The Office is manned by a Municipal Accountant who takes charge of both the accounting and internal audit services of the municipal government unit. Install and maintain an internal audit system in the local government unit concerned;
Prepare and submit financial statements to the Municipal Mayor, and to the Sanggunian concerned;
Appraise the Sanggunian and other local government officials on the financial condition and operations of the local government unit concerned;
Certify to the availability of budgetary allotment to the expenditures and obligations may be properly charged;
Review supporting documents before preparation of vouchers to determine completeness of requirements;
Prepare statements of cash advances, liquidation, salaries, allowance, reimbursements and remittances pertaining to the local government unit;
Prepare statement of journal vouchers and liquidation of the same and other adjustments related thereto;
Post-individual disbursement to the subsidiary ledger and index cards;
Maintain individual ledgers for officials and employees of the local government unit pertaining to payrolls and deductions;Record and post in index cards details or purchased furniture’s, fixtures, and equipment, including disposal thereof, if any;
Prepare and analyze of obligations and maintain and keep all records and reports related thereto;
Account for all issued requests for obligations and maintain and keep all records and reports related thereto;
One (1) Accounting Clerk, (1) Bookkeeper, and one (1) casual employee assist the Municipal Accountant.

J. OFFICE OF THE MUNICIPAL ENGINEER

This Office is manned by the Municipal Engineer, One (1) Draftsmen and a Casual Clerk. He performs the following functions; the Municipal Engineer is concurrently the Building Official.

Takes charge of all surveying and engineering works of the municipality;

Prepares and submit plans, maps, specifications and estimates for infrastructure projects and other public works in the municipality; and supervise the same; Conducts general supervision and inspection of all private and other properties bordering on rivers and waterways of the municipality and issues permits for the construction, repair and removal of the same; Periodically inspects and reports the conditions of public property and public works to Sangguniang Bayan and the Municipal Mayor; Exercise such other powers and performs such other functions as may be prescribed by law or ordinances.

OFFICE OF THE MUNICIPAL CIVIL REGISTRAR

The Municipal Civil Registrar takes charge of Civil Registration as required by the Civil Registry Law, the Civil Code and other pertinent Laws, rules and regulations. Moreover, she develops plans and strategies and upon the approval thereof by the Mayor, implement the same, particularly those which have to do with the Civil Registry Programs and projects which the Mayor is empowered to implement and which the Sanggunian is empowered to provide for under this Code. She also coordinates with the National Statistics Office in conducting various civil registry programs.

The Municipal Civil Registrar is assisted by two (2) Casual Clerks; it has one (1) vacant position.

L. OFFICE OF THE HUMAN RESOURCE MANAGEMENT OFFICER

To date Office of the Human Resource Management has no HRMO the duties of the HRMO is performed by the Human Resource Management Assistant (HRMA). She takes charge of the recruitment of personnel, preparation and keeping of all records like the Personal Data Sheets, Application for Leaves and Absences, Performance Evaluation Sheets and Plantilla of Personnel. She likewise supervises the processing of Appointment papers, computation of leave credits and retirement benefits. Moreover, she reviews the daily time records and payroll of all department of the municipality. The Human Resource Management Officer is assisted by the Human Resource Management Assistant.

M. OFF ICE OF THE MUNICIPAL HEALTH OFFICER

The Municipal Health Officer acts as a Medico Legal Officer and serves as a Clinician of the Municipality. He is also in-charge of Administering Rural Health Services in the locality by providing environmental health services. Furthermore, he exercises general supervision of a hygienic and sanitary condition in the locality. The Municipality has one (1) Rural Health Unit and is headed by the Municipal Health Officer and he is assisted by eight (9) midwives, a Dentist, a Dental Aide, and one (1) nurse, and sanitary inspectors.

OFFICE OF THE MUNICIPAL AGRICULTURE OFFICER

The Municipal Agriculture Officer supervise, coordinates and monitors the implementation of Agricultural Development Plans, programs and projects in accordance with the basic needs, resources and potentials of the municipality. He further provide technical assistance to the Municipal Agricultural Council and the Municipal Development Staff in the preparation and operationalization of an Integrated Development Programs for the municipality and conducts seminars, trainings, conferences, to disseminate the latest Agricultural Technology to clientele. He is aided by one (1) Aquaculturist and fourteen (14) Agricultural Technologies.

OFFICE OF THE MUNICIPAL SOCIAL WELFARE & DEVELOPMENT OFFICER

The Municipal Social Welfare and Development Officer formulates measures, develop plans and provide technical assistance in relation to the delivery of basic social welfare services. She is also responsible in identifying the basic needs of the poor, disadvantaged and the impoverished to develop and implement measures to alleviate their problems and improve their existing conditions. She also provides the relief and appropriate crisis intervention for victims of abuse and exploitation and recommends appropriate measures. Moreover, she assists the Municipal Mayor in implementing welfare programs for the disabled, elderly and victims of drug addiction, the rehabilitation of prisoners and parolees, the prevention of juvenile delinquency and such other activities which would eliminate or minimize the ill effects of poverty. Likewise, she initiates and supports youth and welfare programs that will enhance the role of the youth in nation building. The Municipal Social Welfare and Development Officer is assisted by her Social Worker I and Casual Clerk..

P. OTHER OFFICES (NATIONAL)

National agencies operating in the municipality have their respective offices within the municipal hall compound. These are the Department of Interior and Local Government (DILG), Municipal Trial Court (MTC), Department of Agrarian Reform (DAR), Commission on Election (COMELEC), Bureau of Internal Revenue (BIR), TELECOM, the Philippine Postal Corporation, the Philippine National Police (PNP) and the Fire Protection Office.